Austin Convocational Steering Committee

Austin Convocational Steering Committee
September 9, 2007
Attendees: Diane Greer, Jeanette Holahan, Linda Pemberton, Peggy Ryder, Steve Ryder, Jim Slaughter.

Diane chaired in Randall's absence.

Diane presented August 2007 Secretariat Report.
Diane presented Treasurer's Report: Balances Detail Balance on hand is $1168.61.

Steve moved that $250 be allocated to KAIROS Lane Murray #5 weekend, October 11-14, 2007. Motion passed.

Agenda for November 11 Steering Committee:
1) Approve 2008 schedule (ACTION ITEM for Steve to prepare).
2) Approve 2008 budget (ACTION ITEM for Diane to prepare).
3) Approve new Treasurer and Secretariat Representative.

Jim Slaughter moved that Jeanette Holahan be nominated to finish the 1 year of Randall Holahan's term as Convocation Contact. Motion approved. It was noted that Jeanette would be eligible to be nominated for a 3 year term at the end of the year.

PS: After the meeting those present aggreed to accept Lesli Whitfield as Treasurer elect, and Linda Pemberton as Secretariat Rep elect. Official approval will occure at the November 11 Steering Committee meeting.

PPS: Steve took as ACTION ITEM to see if Ultreya Planning Guide contained instructions to arrange for babysitter. It does indeed: "If a Steering Committee meeting is to be held prior to the Ultreya, the baby-sitters should begin at 5:45 p.m.; otherwise, they should begin at 6:45 p.m. Host parish is encouraged to assume financial responsibility for baby-sitters. If this is not possible, payment will be taken out of the evening’s contributions."

PPPS: Correction from Diane to Ultreya Planning Document. The babysitter note was written before the Ultreya was moved from 7 PM to 6 PM. Steve has changed the times to 5:00 and 5:45 p.m.